Organizer: This is the creator of the meeting it will by default appear to the left of your name (and will not be an option for other attendees). Attendee classifications are taken into account by the Suggested Times. Optional: To classify attendees, click the arrow to the right of the icon next to the attendee's name, and select the desired classification.Purple: This time is marked as out of office.īlack and White Striped: Outlook has no information for this time (the user may not be an Outlook/Exchange user, a UW-Madison user, or does not have an Outlook Calendar set up). You may see the following color indicators:īlue and White Striped: This time is scheduled with tentative appointments.
#Office 365 outlook help free
Note that every time you add a person's name, you will be able to see when they are free and when they are busy. You may add as many peoples' names as you wish.If you wish to search by username, select More columns. When in this view, it is easiest to search by a person's last name. Note: By, default, the Name only option is selected. Click OK to add the person to the scheduling view. Click OK to add the person to the scheduling view.Ĭlick Add Attendees near the bottom left of the screen and use the search box to find names. If you wish to look up a person's name instead, click Address Book in the Meeting tab at the top of the screen and use the search box. If you know the name of the person (or people) you wish to add, click in the space under your name that says Click here to add a name, and type in the person's name or username. There are multiple ways to add attendees to your meeting requests: The times correspond to the date and meeting duration you have currently selected (more information on this can be found below).
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As you had attendees to your meeting, this list will adjust to provide possible meeting times when all required attendees and/or locations are available. Note: On the right-hand side, you will see the Suggested Times list. You will see your name and schedule in the top row. The Scheduling Assistant view appears, which looks something like a spreadsheet. From the Meeting tab, select Scheduling Assistant. In Outlook, at the bottom left of the screen, click Calendar.įrom the Home tab, at the top left of the screen, click New Meeting and select New Meeting from the dropdown menu.Ī new window appears.
#Office 365 outlook help how to
This section will explain how to create a new Meeting Request and schedule that request using the Scheduling Assistant. Outlook 2016's Scheduling Assistant is capable of taking a great number of variables into account when helping you to schedule a meeting. Outlook 2016, how to check for availability using outlook scheduling assistant feature
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